A real content inventory
Every team folder and member folder is scanned and listed with size, owner, and last activity, so the keep, archive, and leave-behind decisions are made on evidence instead of instinct.
Dropbox to SharePoint migration services
SharePoint migration services that retire Dropbox without breaking who can see what
Fixed-fee Dropbox to SharePoint migration services from senior US-based Microsoft engineers: we inventory every team and member folder first, map your Dropbox users and sharing onto SharePoint groups, move content in staged waves rather than one weekend, and walk each team through the libraries they land in. One written price, typical delivery in 2–4 weeks, 30 days of hypercare included.
Representative dashboard — sample data
What you get
Done for you, not a tool license and a weekend
Copying files is the part software handles. Deciding where they belong and who should reach them is the part that decides whether anyone trusts the result.
Permissions mapped, not guessed
Your Dropbox domains, groups, and users are mapped to Microsoft 365 identities before the first pass runs, because that mapping is what lets content land with the right access already applied.
A destination designed first
Team folders become document libraries on sites that match how people actually work; genuinely personal content goes to OneDrive. Shallow structure, metadata, and search replace folders nested nine deep.
Staged cutover, nothing switched off early
Dropbox keeps working while waves complete. Each wave gets a full pass, a validation check against the source, and a short final pass that picks up only what changed since the last run.
The known gaps handled deliberately
Sharing links, version history, and oversized or unsupported files are the three things that surprise teams after cutover. We surface them in the inventory and agree a plan while there is still time to act.
User training and 30-day hypercare
Each team gets a walkthrough of its libraries, sync, and search before handover, then 30 days of included hypercare for the access requests and “where did this go?” questions that follow any move.
How it works
Three steps from a shared Dropbox to governed libraries
- 1
Inventory and scope
A free consultation plus a scan of your Dropbox tells us how much content is live, how much is history, and how tangled the sharing is. You get a written scope, a wave plan, one fixed price, and a cutover date.
- 2
Build the destination and pilot
Sites, libraries, and groups are built to the agreed design, identities are mapped, and one volunteer team moves end to end so permissions and habits are tested on real work before anyone else is affected.
- 3
Migrate in waves, then hand over
Remaining team folders move wave by wave with validation at each step. After the final pass we train your teams, hand over the admin documentation, and stay on for 30 days of included hypercare.
The sharing model is the hard part
Most teams assume the risk in this project is the copying. It rarely is. Microsoft supplies a supported path for the content itself — Migration Manager's Dropbox migration guidance (opens in new tab) walks through connecting to your Dropbox admin account, scanning, assigning destinations, mapping identities, and monitoring the run. The tooling is free with your tenant and it works. What it cannot do is tell you which of your forty team folders deserves its own SharePoint site, which is really an archive, and which two should have been one folder for the last three years.
Permissions carry the same weight. Dropbox sharing accumulates quietly: a contractor added in 2023, a folder shared to an entire team because one person needed a file, links sent to clients that nobody has audited since. Access transfers correctly only when your domains, groups, and users are mapped to Microsoft 365 identities first, so we do that mapping deliberately and have each folder owner confirm it before content moves. The result is group-based access in SharePoint that you can audit and reverse — the model described in Microsoft's SharePoint documentation (opens in new tab), rather than a copy of your old sharing sprawl.
What moves cleanly, and what needs a decision first
Some of this is mechanical and some of it is judgement. The table below is the working checklist we take into the inventory session, and it is deliberately honest about the limits of the migration itself.
| In Dropbox | Where it lands in Microsoft 365 | Decided before the first pass |
|---|---|---|
| Team folders | Document libraries on SharePoint sites, one per team that genuinely collaborates | Which folders are a live team, which are an archive, and which should not move at all |
| Member folders | The individual's OneDrive, with anything the team relies on promoted into a shared library | What is genuinely personal versus team work parked in one person's account |
| Sharing and group access | SharePoint groups, applied automatically once your Dropbox identities are fully mapped | The domain, group, and user mapping, confirmed by the people who own each folder |
| External sharing links | Not recreated by the migration; access is reissued in SharePoint after cutover | Which links are still in use, who is on the other end, and who no longer needs access |
| File version history | Only the most recent version of each file is copied | Which files need their history, and how long Dropbox stays read-only for reference |
| Deep paths and long file names | A flatter library structure with metadata replacing what nested folders used to encode | Restructuring is done in design — renaming folders mid-migration duplicates content |
| Very large files | Supported up to Microsoft's 250 GB per-file migration limit (opens in new tab) | Whether raw video, disk images, and backup archives belong in SharePoint at all |
Nothing in Dropbox is deleted by any of this. The migration copies, which is why the old account can stay live through the waves and read-only afterwards while people satisfy themselves that everything arrived.
The three phases of the project
Most moves sort into the same three phases. The table shows scope and typical timeline rather than prices, because an honest number requires seeing your folder inventory and sharing first — the same principle behind how our fixed-fee process works. You get one written price for the whole project instead of an hourly meter that rewards a slow migration.
| Phase | Scope | Typical timeline | Fee |
|---|---|---|---|
| Phase 1 — Inventory and design | Scan of every team and member folder; keep, archive, and retire decisions; the target site and library design; the identity and permissions map; a wave plan and cutover date | About 1 week | Fixed fee — scoped after your free consultation |
| Phase 2 — Pilot wave | Destination sites and groups built; one volunteer team migrated end to end; permissions, sync, and search checked against real work; the plan and the user guidance corrected before anyone else moves | About 1 week | Fixed fee — scoped after your free consultation |
| Phase 3 — Waves, cutover, hypercare | Remaining folders migrated in waves with validation at each step, a final pass at cutover, external access reissued, per-team training, admin handover, then 30 days of included hypercare | 1–2 weeks, plus 30 days of hypercare | Fixed fee — scoped after your free consultation |
Everything lands in the tenant you own. The sites, libraries, groups, documentation, and admin access are yours throughout, so your team can carry on in-house the moment hypercare ends.
Who this is for
The usual fit is a company of roughly 20 to 500 people already paying for Microsoft 365 while still paying Dropbox for storage the licenses already cover — often noticed at renewal, or during a security review that asked who exactly has access to the shared folders. It is scoped as one fixed-fee project with a stated end date, delivered by senior US-based engineers from our Orange County, CA base and remote across all US states.
The work usually continues once files land. Our SharePoint intranet and document management consulting turns the new libraries into a workspace with navigation, metadata, and governance behind it, and the article on moving a file server to SharePoint covers the same design decisions when some of your content is still sitting on a server. If the whole workspace is moving, not just the files, our Google Workspace to Microsoft 365 migration handles mail and identity alongside content. If your files are in Box rather than Dropbox, the destination design is much the same but the gaps differ — our Box to SharePoint migration services cover Box Notes, Relay workflows, metadata templates, and Shield classifications. And because Microsoft 365 Copilot can only be as safe as the permissions underneath it, teams planning a Copilot rollout usually want this clean-up done first.
Related services
Where teams go next after the files land
SharePoint Consulting
Turn the migrated libraries into a structured intranet with navigation, metadata, and permissions people can follow.
Microsoft Copilot Consulting
A governed rollout on top of content that is finally organized, with oversharing dealt with before Copilot can surface it.
How It Works
The scoping conversation, the written fixed fee, the delivery window, and the 30 days of hypercare, explained step by step.
File server to SharePoint
The step-by-step playbook for inventory, structure design, and a cutover that does not eat a weekend.
Governance before Copilot
Why permissions clean-up is the prerequisite nobody budgets for, and how to do it in the right order.
Fixed fee vs hourly
Why a scoped price beats an open meter when the work has a hard cutover date attached.
FAQ
Questions about leaving Dropbox
No. A migration copies content into Microsoft 365 and leaves your Dropbox files where they are. Dropbox stays live while waves complete, then goes read-only for an agreed window so people can check anything they miss. You cancel the subscription on your own schedule, not ours.
External sharing links are not recreated by the migration, so we treat them as their own task. Before cutover we inventory which links are still in use and who is on the other end, then reissue access deliberately in SharePoint rather than restoring years of forgotten shares by default.
Not automatically. A Dropbox migration copies only the most recent version of each file, which is fine for most content and a problem for a small subset. We identify those files during inventory and agree how to handle them, usually by keeping Dropbox read-only for a defined reference period.
The fee reflects how many users and team folders move, how much the destination structure needs designing rather than copying, and how tangled the sharing has become. After a free consultation you get a written scope with one fixed price. No hourly meter, and nothing starts until you approve it.
Typical delivery is two to four weeks from kickoff. A pilot group moves first, departmental team folders follow in waves, and the final pass before cutover copies only what changed since the last run. Your written scope states the dates before you commit, so the timeline is not open-ended.
That is part of the scope, not an afterthought. Each team gets a short walkthrough of its new libraries, where search and metadata replace folder hunting, and how OneDrive sync takes the place of the Dropbox folder on their desktop. Then 30 days of hypercare covers what surfaces afterward.
Book a free consultation
Get more from the Microsoft tools you already pay for
Tell us what you’re trying to fix — a report, an approval process, an intranet, a Copilot rollout. We scope it as a fixed-fee project, you approve, and a senior engineer delivers in 2–4 weeks.
- Fixed-fee scope agreed before any work starts
- Senior, US-based Microsoft engineers — no handoffs
- Typical 2–4 week delivery
- 30 days of post-delivery hypercare included
The fastest way to reach us is the form — tell us the task and we’ll reply within one business day.